Events on council land

Events during the pandemic

The government have advised that in accordance with step two that outdoor gatherings can take place from Spring 2021. These events must be organised by a business, charity, public body or similar organisation and comply with the requirements detailed in the Health Protection (Coronavirus, Restrictions) (Steps) (England) Regulations 2021(The Regulations). As a result, there are additional requirements that we will be seeking from you in processing your event application. All such organisations must in accordance with the regulations take reasonable steps to limit the risk of transmission and provide a completed risk assessment. You must also ensure that you are complying with COVID-secure guidance (any relevant government guidance available from gov.uk) and keeping all precautionary measures updated and reviewed regularly. The council in consultation with public health (public health has additional powers to prevent events going ahead) are responsible for permitting or prohibiting organised outdoor events from taking place in their local area due to COVID19. Decisions will be made on a case-by-case basis, with consideration given to both the risks and the mitigations in place and, therefore it is essential that you supply risk assessments with any applications made. Failure to do so will result in automatic rejection of the application.

As a result, applications must be received 3 months before your event in order that the council can review your risk assessment and the measures you will be putting in place to limit the risk of transmission. This may all seem unduly burdensome, but the council are responsible for permitting or prohibiting organised outdoor events from taking place in their local area. We want as many events as possible to go ahead therefore this time will enable the council to review the risks assessments and the mitigations in place to as far as possible ensure your event goes ahead.

This application must be served on the council no later than 3 months prior to the event date.

Do not send additional documents. The council will not accept, attachments, photographs or web links in lieu of a fully completed application form. Additional documents will not be reviewed unless specifically requested by the council.

Incomplete application forms may result in your application being rejected or refused.

This application form may not be used for markets or car boot sales.

Please read the full terms and conditions and event fees before submitting your application form.

Additional services including the unlocking of gates, unlocking of public conveniences and access to electricity supply must be requested in advance by event organisers, costs may be incurred for these services.

Please refer to venue information sheets for information about the services available at each location. Venue information sheets can be requested by email from events@ambervalley.gov.uk.

This application will be circulated to:

  1. Amber Valley Borough Council departments
  • Regulation (health, safety and food safety)
  • Environment unit (noise pollution)
  • Landscape operations
  • Licensing
  • Law & assets
  1. Derbyshire Constabulary, Licensing Section, 'C' Divisional Police HQ, Beetwell Street, Chesterfield, Derbyshire, S40 1QP

  2. Derbyshire Fire and Rescue Service, South Area Office, Ascot Drive Community Fire Station, Ascot Drive, Derby, DE24 8GZ

  3. Emergency Planning Department, Chief Executives Office, Derbyshire County Council, County Hall, Matlock, Derbyshire, DE4 3AG (where appropriate)

  4. The local ward member(s)

  5. Interested parties in the vicinity of the site
Need further help or information?

Contact the team directly on 01773 841542 or email alison.wheeldon@ambervalley.gov.uk